Author: Latheesh NK

A way to Shrink Data File in SQL Server

Problem Statement

We recently wanted to drop few obsolete tables those are really big ones in my SQL Server databases. Post clean up, meaning dropping the tables, we would like to reclaim the space it occupied to OS and reduce the cost associated with. What are the best options in such situations?

DBA’s Ponderings

Usually, DBAs would never support shrinking of data file due to several reason. They consider about their system performance than the disk cost, especially, now days, the worry on cost associated must be an outdated belief. Shrink can cause many bad on your databases and some of them are listed as below:

1. It increases the fragmentation.

2. It will have a system performance issues due to heavy fragmentation.

3. While running shrink a data file, it may have dangerous locking issues. This must be an offline activity.

4. If shrink file on a LOB data, that would slow down the process badly.

Due to all the above reasons, we should always keep a long distance to shrink file operations. Thats not our best friend for our system.

Then, How do we shrink data file?

Then, What we do if its mandatory to do shrink the data file as our initial Problem Statement?

If its mandatory or meaningful or sensible, then you can do with few extreme considerations. In one of my case, I had to clean up almost 1000 tables from a database and I had to do this for almost 2000 databases. It had almost 4GB data to be cleared from a single database resulting a whooping amount of cost save! This is a real example where shrink file is important or a valid reason to do so. Myself & one of my colleague “Pascal Benguigui” have come up with an approach here as below.

Let us look at the options/considerations to apply shrink file as below. It may vary for others, but its more of our deliberate thoughts.

1. Understand the size of data that you wanted to eliminate. To understand, I would suggest you to take backup and restore your database to local and remove the data followed by shrink file and then identify the current size of data file.

2. If the file size if more than 1000 MB, we can consider shrinkfile, otherwise, it may not be so efficient.

3. If the file size is more than 1000 MB, let us also consider the percentage of free space. If free space percentage is lesser than 10%, it may not be so efficient again.

4. Let us also shrink the file up to the used space and 10 percentage added to the space. This must be a good number, but depends!, it may or may not suitable for all cases. A detailed analysis can be carried out and define as per your environment leaving it to the respective DBA’s descretion.

Shrink Script


CREATE OR ALTER procedure Shrink_DataFile @db varchar(200)
as
BEGIN

declare @f_name varchar(200)
declare @f_file varchar(500)
declare @f_size int
declare @f_used int
declare @pct_free int
declare @f_newsize int
declare @sql_query nvarchar(2000)
declare @sql_param nvarchar(200)

print 'Datafile SHRINK requested on database ['+@db+'] : '
declare cur_name cursor for 
select name from sys.sysaltfiles where dbid=db_id(@db) and groupid=1 and CONVERT(sysname,DatabasePropertyEx(@db,'Updateability'))='READ_WRITE' order by fileid asc

open cur_name
fetch next from cur_name into @f_name

while @@fetch_status=0
       begin

       select @sql_param =N'@f_size_out int OUTPUT,@f_used_out int OUTPUT,@f_file_out varchar(500) OUTPUT'
       select @sql_query=N'use ['+@db+']; select @f_size_out=CAST(s.size/128.0 AS int) , @f_used_out=CAST(FILEPROPERTY(s.name, ''SpaceUsed'')/128.0 AS int),@f_file_out=filename from sys.sysfiles s where groupid=1 and name='''+@f_name+''''
       EXEC sp_executesql @sql_query, @sql_param, @f_size_out=@f_size OUTPUT, @f_used_out=@f_used OUTPUT,@f_file_out=@f_file OUTPUT ;
       select @pct_free=(@f_size-@f_used)*100/@f_size

       if @f_size >1000 and @pct_free>10
             BEGIN
             -- shrink should keep 10% free space and be a multiple of 100 higher
             select @f_newsize=@f_used*1.1
             select @f_newsize=ceiling(cast(@f_newsize as decimal(38,2))/100)*100
             if @f_newsize < @f_size
                    BEGIN
                    print 'File "'+@f_file+' (size '+convert(varchar,@f_size)+' MB) " will be shrinked to '+convert(varchar,@f_newsize)+' MB ...'
                    select @sql_query=N'USE ['+@db+']; 
                    DBCC SHRINKFILE (N'''+@f_name+''' , '+convert(varchar,@f_newsize)+')  WITH NO_INFOMSGS'
                    print @sql_query
                    exec sp_executesql @sql_query

                    select @sql_param =N'@f_size_out int OUTPUT'
                    select @sql_query=N'use ['+@db+']; select @f_size_out=CAST(s.size/128.0 AS int) from sys.sysfiles s where groupid=1 and name='''+@f_name+''''
                    EXEC sp_executesql @sql_query, @sql_param, @f_size_out=@f_size OUTPUT;
                    print '... New size for file "'+@f_file+'" shrinked is '+convert(varchar,@f_size)+' MB
'
                    END
             else
                    print 'NO SHRINK : New size estimated for file "'+@f_file+'" ('+convert(varchar,@f_newsize)+' MB) not lower than the current file size ('+convert(varchar,@f_size)+' MB)'

             END
       else
             print 'NO SHRINK : Size requirements not valid to shrink file "'+@f_file+' (size '+convert(varchar,@f_size)+' MB / free space '+convert(varchar,@pct_free)+' %)
       '

       fetch next from cur_name into @f_name
       end
       close cur_name
deallocate cur_name

if @f_file is null
       print 'database ['+@db+'] not existing or not in READ-WRITE mode
'

END
GO

Post shrinkfile, we would expect lots of fragmentations. This can severely impact the system performance. We need to make sure that we need to avoid fragmentation as quickly as possible by running INDEX rebuild/reorganize. There is a well defined index maintenance solution defined by Ola Hallengren that can be used for the same.

If you have to plan it for many number of databases, you need to consider this to happen in multiple batches to ensure that this process does not hurt the system. There may be a chance that your immediate backup jobs taking longer time than usual. Importantly, we need to make sure the shrink followed by index defragmentation is planned at application off peak hours, otherwise it might end up with larger number of blocking/locking scenarios.

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Zoomit – A tool to boost your presentation skills

If you are community player or even you want to present something to someone, you may need to zoom in and zoom out certain area of your presentations to make the audience clear about your key areas. I always find it difficult if I share a screen with someone on explaining things and showing it to them. Power point presentation has an option to zoom-in and zoom-out, however, this cannot be applied for other software like SSMS etc. Today, let us quickly see some of the options that could help us in similar situations.

There is a default option in SSMS to zoom out, however, its applicable for only Query part as below:

If you need something for results or any other area, then there is no default way of achieving in SSMS. To support in such situation, I would like to introduce a tool called Zoomit by Microsoft. You can download the tool from the below link:

https://docs.microsoft.com/en-us/sysinternals/downloads/zoomit

You can explore this tool and share your thoughts. If you are already using any other tools, please share the details, happy to explore and play with it. Looking forward your comments.

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How to identify Prime numbers in SQL Server

While on HackerRank puzzles, I came through a question to find out prime numbers in SQL Server. Here is my try as below. You may try your own and share the code in the comment.
declare @max INT = 1000,@s varchar(max) =''

;WITH Tally_Numbers(n) AS
(
    SELECT 2
    UNION ALL
    SELECT n+1 FROM Tally_Numbers WHERE n <= @max
)
,cte1 as(
select Tally1.n 
from Tally_Numbers Tally1
where not exists (select 1 from Tally_Numbers Tally2 where Tally2.n < Tally1.n AND Tally1.n % Tally2.n = 0)
)
SELECT STUFF((
SELECT '&' + CAST(r.N AS VARCHAR(10)) AS "text()"
FROM cte1 r
ORDER BY r.N
FOR XML PATH(''),TYPE).value('./text()[1]','VARCHAR(8000)'),1,1,'')
OPTION (MAXRECURSION 0);

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How to get FQDN (fully qualified domain name) from SQL Server?

A fully qualified domain name (FQDN) is referred to as an absolute domain name, is a domain name that specifies its exact location in the tree hierarchy of the Domain Name System (DNS).

You can see this information easily throughput Control Panel – > System and Security – > System – > Look out “Computer name, domain and workgroup settings”

But, I was looking for some way to identify this information without switching my windows (actually I was working on something when I was asked this information) .

Select DEFAULT_DOMAIN()
EXEC master..xp_loginconfig 'Default Domain'

DECLARE @rootkey varchar(100) = 'HKEY_LOCAL_MACHINE',
@key varchar(100) = 'SYSTEM\ControlSet001\Services\Tcpip\Parameters\',
@value_name varchar(100) = 'Domain',@Domain_Name sysname -- output parameters
--Using xp_regread
EXEC master..xp_regread @rootkey = @rootkey, @key = @key, @value_name=@value_name
--Using xp_instance_regread
EXECUTE master.sys.xp_instance_regread
    @rootkey = @rootkey, @key = @key, @value_name=@value_name

/* Incase you need to assign to a variable*/
EXEC master..xp_regread @rootkey = @rootkey, @key = @key, @value_name=@value_name,@value=@Domain_Name OUTPUT 
SELECT @Domain_Name 'Domain Name'

Set @Domain_Name = ''

EXECUTE master.sys.xp_instance_regread
    @rootkey = @rootkey, @key = @key, @value_name=@value_name,@value=@Domain_Name OUTPUT 

SELECT @Domain_Name 'Domain Name'
Since, its domain information, I am not providing the screenshot, you may try it out yourself and share your thoughts.

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How to get Disk space information in SQL Server

Problem Statement:

While troubleshooting an issue in SQL Server, I wanted to know the space information of the server. Since we did not have access to the server, we have come up with a simple script as below. I am sharing the script here hoping this helps you in similar situation.

Script:

declare @svrName varchar(255)
declare @sql varchar(400)
--User Options(By default Server name)
set @svrName = Cast(SERVERPROPERTY('MachineName') as varchar(255))
set @sql = 'powershell.exe -c "Get-WmiObject -ComputerName ' + QUOTENAME(@svrName,'''') 
	+ ' -Class Win32_Volume -Filter ''DriveType = 3'' '+
	'| select name,capacity,freespace |foreach{$_.name+''|''+$_.capacity/1048576+''%''+$_.freespace/1048576+''*''}"'

--creating a temporary table
CREATE TABLE #Details
(line varchar(255))
--inserting disk name, total space and free space value in to temporary table
insert #Details
EXEC xp_cmdshell @sql

--Retrieve the Capacity values in GB from PS Script Details
select rtrim(ltrim(SUBSTRING(line,1,CHARINDEX('|',line) -1))) as drivename
      ,round(cast(rtrim(ltrim(SUBSTRING(line,CHARINDEX('|',line)+1,
      (CHARINDEX('%',line) -1)-CHARINDEX('|',line)) )) as Float)/1024,0) as 'capacity(GB)'
      ,round(cast(rtrim(ltrim(SUBSTRING(line,CHARINDEX('%',line)+1,
      (CHARINDEX('*',line) -1)-CHARINDEX('%',line)) )) as Float) /1024 ,0)as 'freespace(GB)'
from #Details
where line like '[A-Z][:]%'
order by drivename

--Drop the temporary table
drop table #Details

See Also:

Using windows PowerShell to get the server disk space

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